Breaks, Entertainment and all things memorable…

Breaks

  • If not obvious, provide extra signs for the bathrooms.
  • For an ordinary break 30 min. is fine (45 minutes if you offer finger food), for lunch breaks usually 1.5 hours are appropriate.
  • During breaks always offer beverages (also water, tea and coffee) and smaller snacks like cookies (better: small pastries) and fruits.
  • Remember that some guests may have special dietary requirements (e.g. for vegetarians, people with religious restrictions or medical restrictions like allergies)
  • Exhibitions: An exhibition (art, design, etc.) which fits to the conference programme is always  a welcome diversion. If you place it close to the catering, the participants will enjoy the breaks even more.
  • Rule of thumb: Catering is always the one thing people will remember about an event if it is not satisfying.
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Social Programme

  • Have an opening reception with snacks and drinks to welcome all participants.
  • Every conference should offer at least one social event, where participants can get together in a less formal setting.
  • If your event lasts for several days, find sponsors for extra social events hosted by them.
  • Offer excursions, trips, and/or guided tours to allow participants to see interesting locations close to the venue. Try to offer excursions that suit to the subject of the conference.

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